JOB SUMMARY
The role of the Controller is an integral part of the Business Office, responsible for coordinating and assisting in the preparation of financial reports such as statements of activities, statements of financial position, statements of cash flows, and analyses of historical and projected income and expenses, in addition to other special reports that may be needed. The Controller oversees the accounting, purchasing, student billing and collections, and endowment functions. In addition, the controller oversees the functions of the audit, budgeting, and special projects as assigned.

Reporting directly to the Director of Finance and Business Operations, the Controller is also responsible for recommending and administering all accounting policies and procedures, ensuring that strong internal controls and effective transaction processing routines protect the assets of the school and result in meaningful, timely, and accurate financial reporting.

ESSENTIAL FUNCTIONS
Accounting

• Perform timely month-end closes, including all necessary financial reconciliations.
• Reconcile the school’s investment activity on a monthly basis, including fund unitization.
• Ensure accurate and appropriate general ledger coding and/or approval of all revenue, expenditure, and journal transactions, including unrestricted, temporarily restricted, and permanently restricted designations.
• Responsible for tracking and maintaining a restricted net asset activity.
• Remain current on new accounting regulations and relevant non-profit accounting issues.
• Maintain the chart of accounts, including the creation of new funds, projects, accounts, and departments.

Budget, Reporting & Forecasting

• Assist in preparing the annual operating budget, including process development.
• Prepare the monthly financial package including a statement of activities, variance, and cash flow analyses, and capital project summaries.
• Assist the Director of Finance and Business Operations in preparation and monitoring of monthly departmental budget reports and forecasts, working with administrators and Budget Directors regarding budget performance.
• Provide support for the Director of Finance and Business Operations at Finance Committee or other Board-related meetings.

Billing & Collections

• Manage the FACTS Tuition Management system for student billing, payments, and collections.
• Develop and maintain rapport with families and be able to respond appropriately to inquiries.

Advancement

• Reconcile contributions on a monthly basis between the Business Office and Advancement.
• Coordinate with the Advancement Office to prepare annual reports for all endowed funds.

Audit & Tax

• Responsible for the annual audit, including work paper preparation and financial statement review.
• Preparation and file the annual 1099 forms and Massachusetts Form 3ABC.
• Resolve any reporting issues with the IRS and other Federal and State regulatory agencies.

Policies & Internal Controls

• Update existing accounting and operating policies as necessary.
• Communicate policy changes with appropriate stakeholders and monitor compliance with such policies.

Other Duties and Responsibilities

• Preparation of periodic surveys and compliance reports for various organizations (e.g. NAIS, NBOA).
• Responsible for preparing internal and external requests for financial data.
• Provide analysis and support for auxiliary programs.
• Provide training and support to employees with regard to business processes, operations, and technology.
• Cross-train on all aspects of the Business Office operations, including payroll and accounts payable.
• Provide direction and supervision to other employees, as necessary.
• Other duties as assigned.

REQUIREMENTS
Minimum Qualifications

• Bachelor’s degree in accounting, finance, or related field required from an accredited institution.
• A minimum of 5-7 years of related experience in a non-profit setting.

Preferred Qualifications

• Experience in an independent school or higher education setting is a plus.
• MBA or CPA preferred
• Supervisory experience is a plus.

Other Qualifications
All prospective employees must be able to adequately clear a background check.

KNOWLEDGE, SKILLS, AND ABILITIES
This position requires strong organization, written and verbal communication, problem-solving, and interpersonal skills. Strong proficiency with Excel and other computerized accounting systems is required (experience with financial applications such as Sage Intacct, FACTS Tuition Management, and Raiser’s Edge highly beneficial). The highest regard for confidentiality and exemplary ethical standards are necessary, as well as the ability to manage multiple tasks and projects under the pressure of deadlines.

To perform the job successfully, an individual should demonstrate the following:

• Effective Written and Verbal Communications Skills: Exhibits strong interpersonal skills and maintains open communication channels with numerous constituencies of the School, including peers, administrators, parents, and vendors; able to effectively communicate key data and complex accounting issues, including presentations and dashboards, to various members of the Ursuline community.
• Ability to Learn and Teach Others: Recognizes the importance of learning and motivates others by own enthusiasm. Able to learn and reproduce the current processes and recommend best practices to streamline Business Office and School procedures.
• Time Management Skills: Manages many tasks and projects simultaneously while adhering to deadlines. Maintains appropriate work/life balance without compromising expectations of others. Respected for the ability to meet deadlines and “make” time for unexpected projects or requests. Seeks performance feedback from their supervisor and from others with whom they interact.
• Organizational Skills: Creates action plans to meet goals and objectives, and conducts periodic reviews of progress and measures against goals. Recommends and establishes internal and external policies to ensure the success of the Business Office and School; establishes broad policies to ensure success. Exercises self-motivation with an excitement to learn and grow within the position and organization.
• Problem Solving Skills: Considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.
• Community: Actively participate in the life of the Ursuline Community by participating and volunteering in campus events, being visible and accessible to all members of the community.

If interested, please email a cover letter including examples of prior success in a similar environment, a resume, and a list of references to lluetzen@ursulineacademy.net

Ursuline Academy is seeking a full time Campus Minister for the 2021-2022 academic year who will provide opportunities for students in spiritual formation and faith development as well as service to the local community.  The successful candidate will be a passionate, Catholic educator who is committed to the Ursuline mission and displays a pastoral sensitivity to and understanding of adolescence.  Under the direction and supervision of the Director of Mission, the Campus Minister will share responsibility for the student faith formation program of the school and the promotion of the school’s Ursuline and Catholic identity. The Campus Minister also assists and supports the Director of Mission with the faculty/staff adult faith and Ursuline formation program.  In particular, the Campus Minister is responsible for the following:

In the Community of Faith and Mission:

• Ensures that the Catholic identity of the Academy is developed and nurtured
• Models and promotes the Mission of the Academy
• Provides prayers for the school community that can be used each day
• Plans and coordinates retreats for all grade levels including the recruitment of student leaders and their formation, along with the evaluation and assessment of retreats
• Collaborates effectively and in a timely manner with the Dean of Student Life and School Counseling Department in providing spiritual guidance, crisis intervention and a supportive presence for students and families
• Teaches Theology and Peer Ministry courses, as needed
• Plans and directs all-school liturgies, reconciliation services and prayer services, as well as prayer with small groups
• Invites and works with students on liturgy planning, prayer experiences and retreats
• Participates in all Administrative team and Campus Ministry staff meetings 
• Provides pastoral support for students in need by responding to referrals from Student Life and School Counseling

Service Program:

• In partnership with the Theology Department, disseminates program guidelines and requirements to incoming students, advisors, other Academy personnel and persons or organizations outside the school, as requested
• Participates in the development of a service learning program for the Academy
• Advises students on service placements
• Promotes service opportunities throughout the community
• Guides the process of selecting students to receive annual service recognition awards
• Coordinates and implements student service trips
• Coordinates Senior Service projects
  • Oversees the placement of each student
  • Provides materials and schedule for evaluation by student, supervisor and co-workers
  • Evaluates student performance and provides final evaluations for permanent records

In Other Dimensions:

Assures that worship space is kept current in regards to liturgical seasons as well as supplied with necessary items
Meets regularly with the Director of Mission 
Participates in on-going professional development
Designs and/or updates a procedural manual for the Campus Ministry position
Accepts additional responsibilities as directed by the Director of Mission 

Minimum Qualifications:

• Bachelor’s Degree, Master’s Degree in a related field is preferred
• Five (5) years ministry or teaching experience at the secondary level

Required Skills and Experiences:

• Approachability and the ability to connect well with adolescents  
• Excellent communication, organizational, interpersonal skills, including a sense of humor 
• Experience with diverse student populations
• Demonstrated interpersonal and organizational skills
• Ability to be available for evening events, weekend retreats and school vacation service trips

Please submit a resume, statement of interest and the names of three references to Kathleen Thorn kthorn@ursulineacademy.net.  Please indicate the position you are applying for in the subject line of the email.  

Ursuline Academy seeks a highly motivated individual to join our school as Executive Assistant to the President.  In this unique position, the right individual will offer critical support to the President and ensure the effective operation of the President’s office in today’s fast-paced educational environment.  The Executive Assistant should be able to anticipate what needs to be done, discern key issues of importance that need the attention of the President, and provide excellent follow through. The Executive Assistant also serves as liaison to the Board of Trustees and the senior administrative team.

In support of the President:

• Executes a broad range of administrative tasks for the President, including scheduling of meetings and managing an active calendar, drafting and preparing correspondence, compiling documents for meetings, making travel arrangements
• Communicates directly and on behalf of the President on matters relating to school initiatives
• Provides direct support for the Board, Board committees, and senior administrators as needed
• Prepares presentation materials for the President
• Helps ensure Board compliance with bylaws and regulations, including preparation and distribution of board materials prior to meetings as well as recording and maintaining minutes 

In the role of coordinator: 

• Interfaces with all members of the Ursuline community, including trustees, administrators, faculty, staff, students, and parents
• Contributes to institutional efforts, making recommendations on efficiencies and sharing of information, informed by the unique perspective of this position
• Liaises with Facilities on matters concerning maintenance and building operations
• Coordinates HR functions, such as offer letters, calendar of performance evaluations, staff professional development, etc., in conjunction with the Business Office
• Arranges hospitality for board meetings, employee events, and other gatherings
• Serves as backup to the Business Office through cross training in certain functional areas
• Organizes ordering of office supplies and support services for certain departments

In the role of project manager:

• Manages projects, often involving committees and consultants, with a high degree of independence and ownership
• Tackles research projects requiring initiative, creativity, and problem solving skills
• Schedules and attends strategic planning meetings, capturing minutes.  
• Attends meetings, when needed, in lieu of the President; actively captures and reports the sense of the meeting

Qualifications:

• Bachelor’s degree with five years of experience, ideally in support of senior level professionals
• An appreciation for Ursuline’s mission and a sense of the joy that comes with educating young women
• Ability to manage sensitive and confidential information
• Comfortable with deadlines, shifting priorities, and a fast-paced environment
• Strong and proven communication skills, in oral and written forms
• High degree of personal organization and self-management
• A cooperative demeanor, a good sense of humor, and a willingness to pitch in as needed
• Ability to work flexible hours when needed
• Comfortable working independently and simultaneously across multiple projects while maintaining priorities and a strong sense of ownership. 
• Strong proficiency in Microsoft Office and/or Google suite applications
• Excellent social skills, with the ability to interact with diplomacy, tact, and empathy

Qualified, interested applicants are encouraged to submit a letter of interest, resume, and three references to Regina MacLeod at rmacleod@ursulineacademy.net.

Ursuline Academy is seeking a full-time, twelve-month, Dean of Student Life for the 2021-2022 academic year who will work with the Principal to develop and manage academic and social policies, protocols, and practices that serve to support student development, learning, health, and safety.  The successful candidate will be a passionate educator who is committed to the Ursuline mission and displays a sensitivity to and understanding of female adolescents.  Under the direction and supervision of the Principal, the Dean of Student Life will help foster a positive, structured, consistent, caring and disciplined culture, including the following responsibilities and expectations:

• Make mission-aligned decisions that reinforce Ursuline values and culture within the community
• Build strong relationships with students and collaborate with faculty to cultivate a loving, joyful school environment
• Supervise the safety, wellness, and discipline of the student body 
• Support faculty in progressive and mission driven classroom management, formation of students and discipline 
• Undertake all behavioral meetings for students which may include involvement of parents and faculty
• Partner with the school counseling office on student issues
• Serve as the point person for dealing with behavioral crisis-intervention and acute behavioral issues
• Promotes a culture to ensure that all students have excellent attendance and arrive at school on time
• Assist with student orientations, parent evenings and curriculum nights 
• Coordinate student assemblies and forums for the purpose of building school community and mission driven leadership among students
• Oversee and manage extracurricular programs including all student activities, event, trips, clubs and publications
• Supervise student council and develop leadership programs for students with a lens of inclusivity
• Ensure chaperone supervision for all student events
• Update academic/activity probation list in partnership with the Dean of Academics
• Assist in the development and implementation of faculty meetings, professional development days and Commencement exercises
• Oversee the review, editing and publication of the Student Handbook with special attention to policies that may contribute to inequity in our school community
• Attend administrative and department chair meetings 
• Assume all duties and responsibilities as assigned by the Principal

Minimum Qualifications:

• Bachelor’s Degree, Master’s Degree Preferred
• Five (5) years teaching experience at the secondary level

Required Skills and Experiences:

• Approachability and the ability to connect well with adolescents  
• Strong skills in supporting and promoting accountability in students
• Excellent communication, organizational, interpersonal skills, including a sense of humor 
• Experience with diverse student populations
• Demonstrated experience implementing principles of diversity and inclusion into student life and leadership
• Familiarity with a student information system – preferably Rediker
• Ability to communicate effectively in both written and oral form
• Ability to be available for evening events, weekend supervision and school vacation trips

Please submit a resume, statement of interest and the names of three references to Kathleen Thorn kthorn@ursulineacademy.net.  Please indicate the position you are applying for in the subject line of the email. 

Position Title:    Maintenance Worker
Hours: 40 hours per week, Monday – Friday with some overtime required.

SUMMARY
Perform a wide variety of facility, infrastructure, and utility system maintenance, repair and renovation tasks at the semi-skilled (and sometime skilled) level.

RELATIONSHIPS
This position reports to the Director of Facilities and works closely with campus faculty, staff and vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Must be able to successfully perform the following essential duties and other duties as may be assigned.

• Perform a wide variety of miscellaneous repairs, assembly and installation.
• Perform daily inspection and opening of school and walk through inspection of Academy, mechanicals and grounds.
• Perform daily cleaning/sanitation/hygiene/custodial/trash & recycling in all buildings.
• Inspect and test systems, machinery and equipment.  Repair and maintain as necessary.
• Identify supplies, equipment, machinery, etc., required to perform the job.
• Operate a variety of shop machinery and equipment and complex hand/power tools.
• Prep sports fields and gymnasiums for seasonal sports.
• Perform snow removal and sanding, landscape mowing, trimming and mulching, and use of irrigation system.
• Must be able to follow directions and work without supervision.
• Typical "other" duties include but are not limited to:
• Assisting in preparations for special events
• Assisting in traffic and parking control.
• Periodically perform maintenance on-call duty.
• Additional responsibilities as assigned.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities

EDUCATION AND/OR EXPERIENCE
Three to five years’ experience performing the duties listed above is required. Three-five years’ experience in plant operations or general building trades with experience and skills in two or more of the following trades and crafts are required:  electrical, plumbing, carpentry, painting, masonry, and HVAC.  Experience in a similar position is preferred.  Must be a self-starter and able to perform work at the semi-skilled level with some supervision background and must possess good communication and customer-service skills.  Must be knowledgeable of and follow safety rules, regulations and policies.  A high school diploma is required and a one-year certificate from college or technical school is preferred. Must be able to speak, read, write, and understand English.

CERTIFICATES, LICENSES, REGISTRATIONS
A current Massachusetts driver’s license is required. A background check is required and must be successfully completed before employment can be offered or started. 

PHYSICAL DEMANDS
The physical demands are those needed to successfully fulfill the job duties and responsibilities articulated above. This includes bending, stooping, climbing, lifting and walking.

Interested candidates are encouraged to submit a resume and the names of three references to Sharon Tolland at business@ursulineacademy.net.