Position Title:                                Assistant Director of Facilities
Date Modified:                              June, 2021
FLSA Classification:                       Exempt
Reports to:                                     Director of Facilities

 Position Purpose: Directs, coordinates, and supervises Facilities staff in the day-to-day maintenance of the campus.  Works closely with the Director of Facilities to ensure objectives are accomplished in a timely, safe, and budget-conscious manner.  Exhibits understanding and support of Ursuline Academy’s mission and the goals of the Facilities Team, as set forth by the Director of Facilities, in personal conduct and management of others.

Essential Functions

• Provides proactive day to day leadership, supervision and support for the maintenance, landscaping, and custodial staff.  Participates in the hiring and scheduling of all Facilities staff at the school.  Maintains standards and ensures quality control.
• The Assistant Director is the “eyes on the campus,” constantly surveying and identifying needs and opportunities to repair, improve and make safe. 
• Communicates regularly with the Director on the status of projects, identified needs, challenges, personnel matters, etc.
• Manages responses to facility work orders originating from building users via the School Dude work order system, using established processes and develops new processes as appropriate.
• Collaborates with program and staff leadership, to understand special needs and maintain quality of support to the mission (e.g. administration, academic leaders, food service, athletics, technology, security).  Provides facilities support to campus events (e.g. setups and takedowns).
• Under the guidance of and in coordination with the Director, schedules and performs regular preventive maintenance on all building systems, including MEP, roofs, finishes, safety and monitoring systems, school vehicles, and other equipment.
• Oversees regular cleaning of the school, supervises day custodians, and manages any contracted cleaning services.
• Under the guidance of and in coordination with the Director, ensures compliance with local, state, and federal regulatory requirements, including work safety regulations.
• Under the guidance of and in coordination with the Director, implements improvements to campus safety and security, whether recommended by safety consultants, or as recognized by the Director or others.
• Encourages professional development of staff through training, goal setting, and provides important input for performance reviews. 

Qualifications

• Five to ten years of related technical work experience is required, including a minimum of two years’ experience in an educational setting. Related experience could entail construction, plant engineer, or facility management.
• Proven personnel management skills with aptitude to judge quality of performance in several major technical trades and personal experience in at least one technical trade (carpentry, mechanical, electrical, structural).
• Proficiency with technology skills to allow preparation of reports in Excel and Word, managing work orders, and sufficient aptitude to operate building automation systems. 
• Strong communication skills (oral and written) and confidence in conveying information to all types of members of the community, including teachers, administrators, students.
• Ability to adapt behavior to function effectively in the institution’s culture, including those specific to the Ursuline Academy tradition.
• Commitment to the institution’s needs and readiness to respond 24/7/365 as reasonable and necessary
• College or trade school degree or equivalent experience required, preferably in one of the following disciplines:  Industrial Management, Construction Management, Civil, Mechanical or Electrical Engineering, or Architecture.

Physical Requirements and Work Environment

• Frequently lift equipment and materials weighing 50 pounds or more.
• Crawl, climb ladders, twist, turn, and reach in completing a variety of job duties.
• Work outside in hot or cold conditions for extended periods of time.
• Work in a wide variety of environments as found in all areas of the school.

Interested candidates are encouraged to submit a resume and the names of three references to Sharon Tolland at business@ursulineacademy.net.

Ursuline Academy seeks a full-time Technology Support Specialist to provide daily support of academic and administrative software applications, classroom technology equipment, and as well as end-user equipment, training and professional development.  Additionally, this position assists in the maintenance and support of network servers, campus wireless, and other peripherals.  The position requires independent analysis, strong oral and written communication, problem-solving, and project management skills.

The ideal candidate will be able to support Ursuline's mission in all work with students, parents, faculty, and staff and models integrity, professionalism, curiosity, responsibility, creativity, humility, and respect for all persons, as well as a demonstrated commitment to advancing the Academy’s core values.

Responsibilities:

• Maintains the IT Helpdesk by promptly responding to tickets and ad-hoc requests for support of hardware and software applications
• Develops professional development workshops relating to classroom technology - hardware and software related
• Provides technical training for students, faculty and staff throughout the year 
• Maintains technical support internal website with documentation, how-to-videos, relevant website recommendations, etc.
• Participates in the development and implementation of the overarching technology plan
• Works closely with the Executive Director of Technology and Director of Information Services as needed for assignments, direction and prioritization of projects
• Other duties may be assigned as needed by the Executive Director of Technology and Director of Information Services including audio/visual support, network support, telecommunications - VOIP system/application management and troubleshooting

Desired Qualifications:

• Bachelor's degree required, preferably in Information Systems and/or Computer Science
• Experience with managing an IT Helpdesk system
• Excellent interpersonal and customer service skills
• Strong analytical and problem solving skills
• Google IT Support Certification, ISTE Certification, a plus
• Strong oral and written communication skills with exceptional organizational and project management skills
• Demonstrated commitment to professional growth and active participation in the researching emerging technologies and sharing best practices and ideas
• Experience with Google Workspace For Education Plus, Microsoft Office, Adobe Creative Cloud Management, E-text fulfillment and management, Smart Learning Suite and Smart Notebook, as well as other educational applications
• Experience in maintaining and troubleshooting technical issues related to Windows OS, MacOS, and iOS on various platforms - laptops, desktops, iPads, interactive whiteboards, and video conferencing equipment.

Physical Requirements and Work Environment:

• Works in a school environment with a wide variety of responsibilities and users
• Requires off-hours work in support of campus events
• Occasionally requires physical lifting of up to 20 lbs, moving throughout the campus buildings and sharing of workspace

Salary commensurate with experience

• 12 month 
• Salary range commensurate with experience

Please submit a resume, statement of interest, and three letters of reference to Susan Penella at spenella@ursulineacademy.net.

 

Position Title:    Maintenance Worker
Hours: 40 hours per week, Monday – Friday with some overtime required.

SUMMARY
Perform a wide variety of facility, infrastructure, and utility system maintenance, repair and renovation tasks at the semi-skilled (and sometime skilled) level.

RELATIONSHIPS
This position reports to the Director of Facilities and works closely with campus faculty, staff and vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Must be able to successfully perform the following essential duties and other duties as may be assigned.

• Perform a wide variety of miscellaneous repairs, assembly and installation.
• Perform daily inspection and opening of school and walk through inspection of Academy, mechanicals and grounds.
• Perform daily cleaning/sanitation/hygiene/custodial/trash & recycling in all buildings.
• Inspect and test systems, machinery and equipment.  Repair and maintain as necessary.
• Identify supplies, equipment, machinery, etc., required to perform the job.
• Operate a variety of shop machinery and equipment and complex hand/power tools.
• Prep sports fields and gymnasiums for seasonal sports.
• Perform snow removal and sanding, landscape mowing, trimming and mulching, and use of irrigation system.
• Must be able to follow directions and work without supervision.
• Typical "other" duties include but are not limited to:
• Assisting in preparations for special events
• Assisting in traffic and parking control.
• Periodically perform maintenance on-call duty.
• Additional responsibilities as assigned.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities

EDUCATION AND/OR EXPERIENCE
Three to five years’ experience performing the duties listed above is required. Three-five years’ experience in plant operations or general building trades with experience and skills in two or more of the following trades and crafts are required:  electrical, plumbing, carpentry, painting, masonry, and HVAC.  Experience in a similar position is preferred.  Must be a self-starter and able to perform work at the semi-skilled level with some supervision background and must possess good communication and customer-service skills.  Must be knowledgeable of and follow safety rules, regulations and policies.  A high school diploma is required and a one-year certificate from college or technical school is preferred. Must be able to speak, read, write, and understand English.

CERTIFICATES, LICENSES, REGISTRATIONS
A current Massachusetts driver’s license is required. A background check is required and must be successfully completed before employment can be offered or started. 

PHYSICAL DEMANDS
The physical demands are those needed to successfully fulfill the job duties and responsibilities articulated above. This includes bending, stooping, climbing, lifting and walking.

Interested candidates are encouraged to submit a resume and the names of three references to Sharon Tolland at business@ursulineacademy.net.